Glossary

Begin typing to filter the list

  • MnCCC

    Minnesota Counties Computer Cooperative, also called "M-Triple C".

  • Electronic Health Record (EHR)

    A real-time patient health record with access to evidence-based decision support tools that can be used to aid clinician decision-making. The EHR can automate and streamline a clinician's workflow, ensuring that all clinical information is communicated. It can also prevent delays in response that result in gaps in care. The EHR can also support the collection of data for billing, quality management, outcome reporting, and public health disease surveillance and reporting. An EHR is considered more comprehensive than the Electronic Medical Record (EMR). Reference: http://www.healthit.gov/providers-professionals/electronic-medical-records-emr

  • PH-Doc

    PH-Doc is a software application for local public health agencies, designed to manage the practice and maintain the electronic health record of those served. PH-Doc designed and owned by local public health agencies of the Minnesota Counties Computer Cooperative (MnCCC) .

  • Follow Along Program (FAP)

    The FAP application is provided by the Minnesota Department of Health (MDH) to monitor infants and toddlers using ASQ forms and letters. PH-Doc has the ability to integrate with the FAP database (integrated mode) when both databases are available on the agency’s network. This is made available from the FOLLOW ALONG application. Integration involves pulling PH-Doc clients into FAP or pushing FAP clients into PH-Doc, auto-synchronizing notes (including ASQ scores) and identifying differences in demographics and address information.

  • Social Services Information System (SSIS)

    An application provided by the Minnesota Department of Human Services to manage clients seen by the county social services departments. Counties are required to use SSIS to track services to children

  • Community Health Board (CHB)

    The legally recognized governing body for local public health in Minnesota. It is the only governmental entity eligible for funding under the Local Public Health Act grant. CHBs have statutory responsibility under the Local Public Health Act. CHBs work in partnership with the Minnesota Department of Health (MDH) to address the areas of public health responsibility. Reference: http://www.health.state.mn.us/divs/opi/gov/lphact/.

  • Health Insurance Portability and Accountability Act (HIPAA)

    The Standards for Privacy of Individually Identifiable Health Information (Privacy Rule) establishes, for the first time, a set of national standards for the protection of certain health information. The U.S. Department of Health and Human Services (HHS) issued the Privacy Rule to implement the requirement of the Health Insurance Portability and Accountability Act of 1996 (HIPAA). The Privacy Rule standards address the use and disclosure of individuals’ health information—called ‘protected health information’ by organizations subject to the Privacy Rule — called ‘covered entities’, as well as standards for individuals' privacy rights to understand and control how their health information is used. Within HHS, the Office for Civil Rights (OCR) has responsibility for implementing and enforcing the Privacy Rule with respect to voluntary compliance activities and civil money penalties. Reference: http://www.hhs.gov/ocr/privacy/hipaa/understanding/summary/index.html.

  • Health Information Technology for Economic and Clinical Health (HITECH)

    Addresses changes to privacy and security, including breach notifications, personal access requirements, and the application of the HIPAA security rule to Business Associates. It is part of the American Recovery and Reinvestment Act of 2009.

  • Health Information Exchange (HIE)

    The electronic transmission of health care-related data among facilities, health information organizations (HIO) and government agencies according to national standards

  • Health Information Organization (HIO)

    An organization that provides all electronic capabilities for the transmission of clinical transactions necessary for ‘meaningful use’ of electronic health records in accordance with nationally recognized standards. Reference: http://www.health.state.mn.us/divs/hpsc/ohit/certified.html

  • Health Data Intermediary (HDI)

    An organization that provides the infrastructure to connect clinical information systems to facilitate secure transmission of health information. Reference: http://www.health.state.mn.us/divs/hpsc/ohit/certified.html

  • Health Interoperability Service Provider (HISP)

    An Internet vendor that provides security and transport services for directed health information exchange based on the Direct protocol. A HISP provides the exchange needs for the source and destination for the delivery and receipt of electronic health information, but not any governance responsibilities.

  • Health Level 7 (HL7)

    An organization and a set of standards dedicated to developing standards for the exchange of electronic health information.

  • Logical Observation Identifiers Names and Codes (LOINC)

    A universal coding system for the electronic exchange of laboratory test results and other observations. Under Clinical Document Architecture, LOINC codes are used for defining the type of documents shared, the content of those documents (templates), and some of the data elements within that content (e.g., smoking status). Surveys and questionnaires are typically defined using LOINC codes.

  • Meaningful Use (MU)

    A Medicare and Medicaid program that awards incentives for using certified electronic health records (EHRs) to improve patient care. MU is implemented in a phased approach over a series of three stages. The meaningful use rules define the minimum requirements that providers must meet through their use of certified EHR technology in order to qualify for incentive payments under the HITECH Act. Public Health is not a recipient of the MU incentives. References: http://www.healthit.gov/

  • Nationwide Health Information Network (NwHIN)

    A set of standards, services and policies that enable the secure exchange of health information over the internet. The NwHIN provides a foundation for the exchange of health information across diverse entities, within communities and across the county, helping to achieve the goals of the HITECH Act. Reference: www.HHS.gov

  • Omaha System

    A research-based, comprehensive practice and documentation and information management standardized taxonomy or classification system designed to document client care from admission to discharge. The hierarchy and terms include an assessment component (Problem Classification Scheme), an intervention component (Intervention Scheme), and an outcomes component (Problem Rating Scale for Outcomes). Reference: www.omahasystem.org

  • Systematized Nomenclature of Medicine (SNOMED)

    A systematic, computer-processable collection of medical terms, in human and veterinary medicine which provides codes, terms, synonyms and definitions that cover anatomy, diseases, findings, procedures, microorganisms, substances, etc. It allows a consistent way to index, store, retrieve, and aggregate medical data across specialties and sites of care.

  • Dailies

    A term used in PH-Doc to track time, mileage and expenses associated with a workday. There are four kinds of dailies: service to individuals, service to groups, service to clinics, and miscellaneous. Dailies are the source for service reporting, time studies, billing, payroll interfaces, and expense interfaces.

  • Minnesota Association of County Officers (MACo)

    Minnesota Association of County Officers. Reference: https://www.mncounty.org/

  • Association of Minnesota Counties (AMC)

    Association of Minnesota Counties. Reference: http://mncounties.org/

  • Minnesota Association of County Auditors Treasurers and Finance Officers (MACATFO)

    Minnesota Association of County Auditors Treasurers and Finance Officers, a committee of MACO. Reference: https://www.mncounty.org/page/macatfo_committees

  • Minnesota County Attorney Association (MCAA)

    Minnesota County Attorney Association. Reference: https://mcaa-mn.org/

  • Minnesota Association of Assessing Officers.

    Minnesota Association of Assessing Officers (MAAO). Reference: https://www.mnmaao.org/

  • National Association of County Officers (NACO)

    National Association of County Officers (NACO). Reference: https://www.naco.org/

  • PRISM (Property Record Information System of Minnesota)

    PRISM (Property Record Information System of Minnesota). Reference: http://www.revenue.state.mn.us/local_gov/prop_tax_admin/pages/prism.aspx

  • Minnesota Counties Intergovernmental Trust (MCIT)

    Minnesota Counties Intergovernmental Trust. Reference

  • Minnesota Association of Community Correction Act Counties (MACCAC)

    Minnesota Association of Community Correction Act Counties (MACCAC). Reference: http://www.maccac.org/

  • Minnesota Association of County Probation Officers (MACPO)

    Minnesota Association of County Probation Officers (MACPO). Reference: https://www.macpo.net/

  • Department of Corrections (DOC)

    Minnesota Department of Corrections (DOC or MDOC). Reference: https://mn.gov/doc/

  • Minnesota Department of Revenue (DOR)

    Minnesota Department of Revenue (DOR or MDOR). Reference: http://www.revenue.state.mn.us/

  • Bureau of Criminal Apprehension (BCA)

    Bureau of Criminal Apprehension (BCA). Reference: https://dps.mn.gov/divisions/bca/

  • Minnesota Immunization Registry (MIIC)

    Minnesota Immunization Registry (MIIC)

  • Knowledge, Behavior, and Status (KBS)

    Manages ratings of client knowledge (K), behavior (B), and status (S) for any or all of the Omaha System Problems on the client’s Care Plan.

  • Outcome and Assessment Information Set (OASIS)

    Forms developed by the Centers for Medicare and Medicaid Services (CMS).

  • Family Home Visiting (FHV)

    Family Home Visiting (Public Health Term).

  • ICD Codes

    International Classification of Diseases (ICD) Codes. Used to enter diagnoses codes on an individual client chart.

  • Minnesota County Attorney Prosecutor Software (MCAPS)

    MCAPS is the Minnesota County Attorney Prosecutor Software (MCAPS). MCAPS is owned by MnCCC and managed by the MnCCC County Attorney User Group.

  • Integrated Financial System (IFS)

    IFS is Integrated Financial System that is owned by MnCCC representing 78 counties and several agencies. The Joint IFS Committee (JIC) manages IFS with representation from Human/Social Services and Auditor/Treasurer offices from the participating counties.

  • CSTS, formerly Court Services Tracking System

    CSTS software is owned by MnCCC and managed by the Corrections User Group. Representation on the Corrections Executive Committee from all three probation organizations: Department of Corrrections (DOC), Minnesota Association of Community Correction Act Counties (MACCAC), and Minnesota Association of County Probation Officers (MACPO). CSTS is a state-wide system.

  • Information Services Support Group (ISSG)

    MnCCC's IT group.

  • Joint IFS Committee (JIC)

    The Joint IFS Committee (JIC) manages IFS with representation from Human/Social Services and Auditor/Treasurer offices from the participating counties.

  • Finance & General Government (F&GG)

    MnCCC's Finance & General Government which manages an array of contracts with software and services utilized by Auditors, Treasurers, and Finance Officers, including Payroll, HR, Asset Management, IFS, Elections, and more.

  • Juvenile/Adult Information Management System (JAIMS)

    Juvenile/Adult Information Management System (JAIMS) used to be a stand alone program for managing detention centers. Now, this functionality is build into CSTS and the managing Corrections Committee is called Facility Admissions Committee.

  • Property Information User Group (PIUG)

    Property Information User Group manages contracts that help share GIS and CAMA data both within the county and externally with taxpayers and business partners.

  • TaxLink

    Minnesota TaxLink is a hosted solution that helps counties share tax court case information.

  • GIS

    A geographic information system (GIS) is a system designed to capture, store, manipulate, analyze, manage, and present spatial or geographic data.

  • CAMA

    Computer Aided Mass Appraisal (CAMA) software used by county assessors.

  • SQL

    SQL (pronounced "ess-que-el") stands for Structured Query Language. SQL is used to communicate with a database. According to ANSI (American National Standards Institute), it is the standard language for relational database management systems.

  • Sequel

    SQL was initially developed at IBM. It was initially called “Structured English Query Language” (SEQUEL) and pronounced “sequel”.

  • SQL Reporting Services (SRSS)

    SQL Server Reporting Services is a solution that customers deploy on their own premises for creating, publishing, and managing reports on SQL databases.

  • Remote Procedure Call (RPC)

    Remote Procedure Call (RPC) is a protocol that one program can use to request a service from a program located in another computer on a network without having to understand the network's details. A procedure call is also sometimes known as a function call or a subroutine call.

  • Acceptance Test Plan (ATP)

    Acceptance Test Plan. A test plan used by testers to evaluated if a software is acceptable for general release.

  • Request for Proposal (RFP)

    Request for Proposal (RFP) is a formal method MnCCC (and many of our members use) to evaluate the market to make the best decision possible when selected a software, hardware, service, or other purchase.

  • Request for Information (RFI)

    Request for Information (RFI) is a form method MnCCC (and many of our members use) to collect information about the market to determine whether or not to proceed with an RFP for software, hardware, service, or other purchase.

  • Vendor Contract Guidelines

    MnCCC's document to provide information to our business partners and members as to language to be included in contracts. Posted on our website in a pdf format under our Resource Center, it is also available in word format by request. Resource Center: http://wwq.mnccc.org/about/resource-center

  • Truth in Taxation (TNT)

    Truth in Taxation” (TnT) is a process first enacted by the legislature in 1988 to enhance public participation in Minnesota's property tax system. County auditors generate parcel-specific notices of proposed taxes for all parcels of property based on the proposed levies.Reference: http://www.revenue.state.mn.us/local_gov/prop_tax_admin/Pages/tnt.aspx

  • Minnesota IT Services (MN.IT)

    State of Minnesota IT Services. Reference: https://mn.gov/mnit/get-help/

  • Minnesota Department of Human Services (MDHS)

    Minnesota Department of Human Services (MDHS). Reference: https://mn.gov/dhs/

  • Statewide Supervision System (SSS)

    Statewide Supervision System (SSS). Reference: https://mn.gov/doc/staff-partners/s3/

  • Social Determinants of Health (SDOH)

    The social determinants of health are the conditions in which people are born, grow, live, work and age. These circumstances are shaped by the distribution of money, power and resources at global, national and local levels. The social determinants of health are mostly responsible for health inequities - the unfair and avoidable differences in health status seen within and between countries. Reference: https://www.who.int/social_determinants/sdh_definition/en/

  • Child & Teen Check Ups (CATCH3)

    CATCH3 is a software system used by C&TC Coordinators and outreach staff to track enrolled children and document outreach and follow-up activities to those families and children.Reference:http://www.dhs.state.mn.us/main/idcplg?IdcService=GET_DYNAMIC_CONVERSION&RevisionSelectionMethod=LatestReleased&dDocName=id_000307

  • Minnesota Visiting Nurses Association (MVNA)

    MVNA is the community connections care division for Hennepin Healthcare. We provide home care in the community through safety net programs. Our programs provide care from prenatal and birth, to chronic disease management, to end of life and bereavement. We focus on prevention, hospital follow-up, transitional care, supportive services, public health, and community health initiatives. Reference: https://www.hennepinhealthcare.org/patient-care/mvna/

  • Maternal, Infant, and, Early Childhood Home Visiting Program (MIECHV)

    The Maternal, Infant, and Early Childhood Home Visiting Program gives pregnant women and families, particularly those considered at-risk, necessary resources and skills to raise children who are physically, socially, and emotionally healthy and ready to learn. Reference: https://mchb.hrsa.gov/maternal-child-health-initiatives/home-visiting-overview

  • Metro Alliance for Healthy Families (MAHF)

    The Metro Alliance for Healthy Families works hand in hand with families and community agencies in the Twin Cities region of Minnesota to build a secure foundation for babies and their families. Reference: https://www.metroallianceforhealthyfamilies.org/Pages/Public/MAHFHomeForm.aspx

  • Doodle, Doodle Poll

    A quick, easy, and free software to survey everyone's schedules and coordinate a date and time for a meeting. Check it out: https://doodle.com